self reflection

Dear
I work with my team in our project. And now I should write a self reflection paper about the project we did.
I will upload the file for our project so you know what our project is. And you know what to write about.
Also, i will upload the questions you should answer when you write the self reflection.
Please use easy words.

thanks

RFP, Origami for Dr. Wright’s Decorating Debris, Inc.:

An Experiential Case Study

Christine M. Wright, Ph.D., CPIM, University of Central Missouri

You and your fellow team-mates were recently hired by the Original Origami Company (OOC) to turn the company around. OOC has recorded 12 months of losses. The old proposal response team, which you replaced after their mass firing last week, consistently placed job bids that were lower than the actual costs. Therefore, upper management is very concerned about your diligence on the RFP which was recently received from Dr. Wright’s Decorating Debris Inc. (DWDDI). However, while under-bidding is not acceptable because it causes losses when the bid is accepted, overbidding to pad the numbers may well result in the loss of contracts. For that reason, management will pay close attention to all requests for proposals and requests for quotes to which you respond. They are particularly concerned that information relating to the final cost is presented in a logical and professional format.

Origami RFP for Dr. Wright’s Decorating Debris Inc.

REQUEST FOR TECHNICAL PROPOSALS, QUALIFICATIONS AND QUOTATIONS NO. 01-0007
Origami RFP for Dr. Wright’s Decorating Debris Inc.

Attention Proposers:

Dr. Wright’s Decorating Debris Inc. invites you to participate in a multi-part process for the provision of origami products for sale in Dr. Wright’s Decorating Debris Inc. stores in the metropolitan area.

Our mission is as follows: Dr. Wright’s Decorating Debris Inc. “offers distinct, casual home furnishings at a good value. Our ever-changing collections are presented in a sensory environment that encourages customers to have fun shopping for their homes. [Dr. Wright’s Decorating Debris Inc.] is a socially conscious company that conducts business with personal and professional integrity. We employ committed, caring associates whose first priority is responding to the needs of our customers².”

The Scope of Work is transmitted herewith. A Pre-Proposal Conference regarding this procurement will be held as announced. All proposers should attend and ask all questions related to the RFP.

Your submissions must be received no later than the dates listed on the syllabus. Transmittals should be addressed as indicated under Section 6.1 of this document. Requests for further information should be directed to Chris Wright at 660 429 9875.
Sincerely, Chris Wright, Purchase Contract Manager

REQUEST FOR TECHNICAL PROPOSALS, QUALIFICATIONS AND QUOTATIONS NO. 01-0007
Origami RFP for Dr. Wright’s Decorating Debris Inc.

1.0 INTRODUCTION
Dr. Wright’s Decorating Debris Inc. (DWDDI), created by Chris Wright to fulfill a market niche in the metropolitan area, is a privately held corporation. It is presently the region’s largest decorating chain as measured by sales units. In August, 2000 it began fulfilling consumers’ decorating needs in the region.

1.1 INTENT OF REQUEST FOR PROPOSAL
DWDDI seeks proposals from qualified firms to participate in a multi-part process to purchase an estimated quantity of origami items for resale in the region’s Dr. Wright’s Decorating Debris Inc. retail stores. The technical proposals shall include labor and cost information as detailed in this document. Note that each of the parts of this process will be submitted separately (see syllabus for due dates).

DWDDI reserves the right to investigate the qualifications of all firms under consideration and to confirm any part of the information furnished by a proposer, or to require other evidence of managerial, financial or technical capabilities which are considered necessary for the successful performance of the contract.

1.2 DWDDI RIGHTS
DWDDI may investigate the qualifications of any Proposer under consideration, require confirmation of information furnished by a Proposer, and require additional evidence or information necessary to perform the technical and commercial pre-qualification process. DWDDI reserves the right to:

1). Reject any or all of the proposal packages.
2). Issue subsequent requests for packages.
3). Cancel the request for proposal packages.
4). Remedy technical errors in the process.
5). Appoint evaluation committees to review proposals.
6). Seek the assistance of outside technical experts in the Proposal Evaluation.
7). Approve or disapprove the use of particular subcontractors.
8). Establish a short list of proposers eligible for discussions after review of proposals.
9). Select any, all, or none of the packages.
10). Award a contract to one or more vendors.
11). Accept other than the lowest offer.
12). Waive informalities and irregularities in the packages.
13). Approve or disapprove products and/or component design.
14). Reject packages based on known design flaws.

15). Reject any units/cases that have unreadable or unacceptable bar codes.

This proposal does not commit DWDDI to enter into a contract, nor does it obligate DWDDI to pay for any costs incurred in preparation and submission of a proposal or in anticipation of a contract.

1.3 APPRAISAL QUALIFICATIONS
As a result of the process, DWDDI will select the firms which, in its opinion, are most capable of performing the services described in this document. To be considered for the work, a Contractor must demonstrate knowledge of or have experience in similar projects. Only those firms which are considered qualified may participate, if necessary, in an on-line reverse auction bid process for the required work. DWDDI will award a contract to that firm (those firms) which submit(s) the lowest responsive and responsible cost bid⁴.

1.4 TECHNICAL EVALUATION PROCESS
Offerors should submit proposals that are acceptable without additional explanation or information. The evaluation process will be performed by a Proposal Evaluation Committee (PEC). The evaluation criteria set forth herein will be the sole basis for determining the technical acceptability of the qualification packages. The technical package should be specific and complete in every detail. DWDDI may request additional information from offerors of proposals that are considered likely to be acceptable, and may discuss proposals with offerors.

DWDDI may proceed with the second step without requesting further information from any offeror.

2.0 SCOPE OF WORK

2.1 This specification covers replacement of Origami Products PN 12344 and is subject to the following requirements contained herein.

2.2 The Vendor is responsible for informing DWDDI of any and all changes to the product if it deviates in any way from the material data which affects the requirements of this specification.

2.3 The Origami Products shall be manufactured with 100% new materials and perform to specifications in all DWDDI environments.

2.4 Performance Certification: The proposers will be required to submit documentation that demonstrates that their Origami products meet and/or exceed the specifications in Drawing 12344. DWDDI will review and accept or reject, for cause, the proof of compliance.
3.0 MATERIAL REQUIREMENTS

3.1 Origami Products shall be constructed with new material. Any vendor that wishes to reverse engineer this product may request a product for that purpose. The new material shall meet or exceed the following reference data.

3.2 Origami product specifications shall be per attached Drawing 12344.
3.3 Vendor (s) will be required to provide one (1) set of twenty (20) completed prototype Origami products as first article for inspection and qualification by DWDDI along with the formal cost bid submission. The twenty prototype units shall be enclosed in a gallon (or larger) size ziplock bag. These samples (if acceptable) shall be retained by DWDDI and used as a Quality Standard.

3.4 DWDDI is the only authority that can approve an alternative product.

4.0 WARRANTY REOUIREMENTS:

4.1 The Vendor shall warrant the Origami products to be free from defect in design, construction, materials used, integrity and deterioration of the material for six months from the date of installation. The warranty shall begin on the date of the Origami product purchase. Origami products may be stored at the DWDDI warehouse up to one (1) year before sale.

4.2 If the Origami products fail during the warranty period, they shall be replaced by DWDDI. The Vendor shall reimburse DWDDI for cost of the replacement in cash or credit for future purchase at DWDDI ‘s sole option.

4.3 The cost for replacement of a defective product shall be assessed at the rate of .25 hours x $20.00 per hour =$5.00 labor, per failure.

4.4 A product is deemed to have become defective if conditions include fading, yellowing, melting, mixing or overlap of colors.

4.5 The supplier (successful bidder) will bid on and supply an appropriate quantity of origami items to DWDDI.

4.5.1 Past demand for Origami products at DWDDI will be provided if requested. See App. 1 for information.

4.5.2 All bid proposals should use this data to predict future demand for Origami products for future periods.

4.5.3 Further, if the forecast proves incorrect and excess inventory remains, the supplier will not charge DWDDI for those units. And, if the forecast proves incorrect and too little inventory is provided to DWDDI within 5 working days the additional units must be supplied to DWDDI at the agreed to bid amount.
5.0 PROPOSAL PACKAGE CONTENTS

All proposal packages shall be prepared as indicated on the syllabus and in BB. When appropriate prepare on 8-1/2″ x 11″ paper and bound using only a staple. Use of 11″ x 17″ foldout sheets should be limited. All proposals shall be in the format described below. In order to insure that each proposal is reviewed and scored properly, it is important that each Proposer follow the format with care.

Proposals should be as brief and concise as possible. They should meet all criteria and be written professionally such that one would not be embarrassed to present the proposals to CEO of a major corporation. Thus, grammar and spelling errors are unacceptable. Use of appendices is encouraged. The following shall be included in the package:

Part 1 – The integrative RFP project (160 points of proposal score – see syllabus for due date)

5.0.) This part of the proposal process will include the following typed documents as well as a poster created during class.

5.0.1). Letter of Transmittal – see MGT 3325 Business Communication text for proper format, etc.
5.0.2). Organizational Mission Statement

5.0.3). Precedence diagram for manufacturing tasks

5.0.4). Workstation diagram including cycle time and idle time

5.0.5). Manpower projections in total and manpower per unit/item (you may use seconds, minutes or hours as the unit of measure). DO NOT go to the detail level of number of employees and lines needed for manufacture, rather keep the unit of analysis at the hours needed for the production of the demand of the origami units per week for 4 weeks.

5.0.6). Projected cost per unit for both the total number of units & at the per unit level .

5.0.7). Technological Improvement Suggestions

5.0.8). Quality Measures and Control Charts

Scoring for Part 2 of the process: The qualification packages will be evaluated on the above items and according to the a) Perceived Ability of the Offeror to Supply and b) Documentation and Credibility of Manufacturing Times and Cost Information. More information on the items in 5.3.1 is provided below.

5.1 LETTER OF TRANSMITTAL
A cover letter shall summarize major points in the proposal and be signed by a principal or officer of the proposing firm. The letter shall address the firm’s approach to the project and final per-unit cost. It should also include the full name of the firm, size, background, the name and phone number of a contact person. If this information is not in the letter of transmittal, the proposal shall be rejected. See MGT 3325 Business Communication text for proper format, etc.

DWDDI may investigate the qualifications of proposed bidders and require additional information to confirm representations made in the pre-qualification package, or seek other evidence of managerial, financial or technical capabilities needed for performance of the work. Such investigation shall include the right to check references not furnished by a firm in its response to this solicitation. SUBMISSION OF A PRE-QUALIFICATION PACKAGE SHALL CONSTITUTE AUTHORIZATION OF DWDDI TO MAKE ALL REASONABLE INVESTIGATIONS NECESSARY TO EVALUATE THE PROPOSED BIDDER’S QUALIFICATIONS AND THE QUALIFICATIONS OF OTHER FIRMS LISTED WITHIN THE PRE-QUALIFICATION PACKAGE.

5.2 Organizational Mission Statement

Provide your organization’s mission statement within the letter of transmittal. Imply or state, as appropriate, any competitive priorities that exist for your organization. Also, as you prepare the 20 origami products as listed in 3.3 of the proposal, keep your mission in the forefront (i.e., organizations with “Quality” as a key component of the mission may have different manpower, costs, etc. than those with “Cost” as a key component).

5.3 Precedence Diagram for Manufacturing Tasks

Provide a precedence diagram of all the manufacturing processes (tasks) required to manufacture Origami products⁷.

5.4 WORKSTATION DIAGRAM INCLUDING CYCLE TIME AND IDLE TIME

This diagram should be at the workstation level. This diagram should include cycle and idle time and include proof of line balancing⁸. All task times should be explicitly stated on this diagram as well.

5.5 MANPOWER
The Proposer shall give man hours (minutes, or seconds, if appropriate) it will take to completely manufacture all origami products. This section should include evidence of how the man hours (or minutes or seconds) were calculated, appropriate references to materials and formulas used to determine man hours (minutes, seconds), etc. Provide as much supporting data and calculations as possible. This is to enhance believability of costing information and ability of offeror to supply.

Again, DO NOT go to the detail level of number of employees and lines needed for manufacture, rather keep the unit of analysis at the number of hours needed for the production of the appropriate number of units per week for 4 weeks.

5.6.a COST

The Proposer shall provide information about the cost of completely manufacturing one origami product. All “manufacturing” costs should be included in this calculation. In addition, cost to complete all 65,000 units should be calculated. This section should include evidence of how the cost was calculated, appropriate references to materials and formulas used to determine cost. Use of your “input costs sheet from Dr. W” will be necessary to complete this section. Provide clear evidence of all calculations to enhance believability of costing information and ability of offeror to supply.

5.6.b SHIPPING AND BOXES

Packaging including the UPC label is $5.00 per box and capacity is 100 units per box. The boxes are 12”x12”x12” and weigh 16 oz. Shipping costs should be included. Your factory is located in the Ward Edwards building in Warrensburg, Missouri64093 on South Street. You will be shipping to the DWDDI distribution center at 1234 S. Citadel Dr. in Lee’s Summit, Missouri, 64063⁹. You may NOT use USPS Flat Rate shipping boxes. You must use the boxes listed above (the cost $5 for the box and does NOT include shipping costs). You must find your own shipping mode & cost.

5.7 TECHNOLOGICAL IMPROVEMENT
Because of the mission and market of DWDDI, preprinted, machine cut products will be automatically deemed unacceptable. However, the Proposer will submit any innovative improvement ideas that will either improve quality, decrease cost or both. The purpose of this section is to share ideas that may increase quality, decrease cost or both. It is not necessary to implement any suggestions on the 20 prototype units. Technological improvements do not need to be implemented to be suggested. It is expected that 4-6 innovative ideas for improving quality, decreasing cost or both will be submitted with the proposal.

Part 2 – The Quality Project (this is worth 25 points)

5.8 QUALITY MEASUREMENT AND CONTROL CHARTS

5.8.1 INSPECTION PLAN

5.8.1.a. The proposal team shall submit its Inspection Plan to include measurable physical and visual inspection procedures and acceptable levels.

5.8.1.b. Specifically, at least X measurable data shall be suggested that could be measured to ensure quality of Origami products (see Appendix 2 to determine how many “X” represents)

5.8.1.c. For each of the data above, using the 20 prototype units, make X control charts (remember that when you make an Xbar you must also make an R and these count as ONE control chart set) to assess the quality of the units.

5.8.1.c. For each control chart, comment on whether the chart is or is not in control.

We assume that the stars you sell to DWDDI should have a certain level of quality. Your team must determine quality characteristics that are measurable to ensure the quality of the stars. Further, once you determine what you will measure to ensure quality, you will actually measure the stars – record the data and make control charts for the data. See Appendix 3 for complete quality directions and worksheet.

6.0 PRE-QUALIFICATION PACKAGE SUBMISSION

6.1 SUBMISSION
Each complete proposal submittal will consist of the proposal documents as listed in this RFP. All submittals must be received by DWDDI, no later than the due date on the syllabus. The only acceptable evidence to establish the time of receipt is the date/time stamp imprinted upon the proposal package by the date/time recorder at DWDDI.

01-0007
Attention: Chris Wright
Procurement Office

Ward Edwards 2010

REFERENCES

¹The RFP format was adapted from “REQUEST FOR TECHNICAL PROPOSALS AND QUALIFICATIONS NO. 07-0019 SPHERICAL BEARINGS FOR BLUE LINE RAIL CARS” at http://www.ism.ws/MembersOnly/BidSpec/BidSpecDetails.cfm?DetailsID=617. This document is accessible with ISM membership.

² Mission Statement of Pier One Imports http://www.pier1.com/company/aboutus.asp#MissionStatement

⁴Responsive and responsible in this context refers to a bid which the buyer believes is achievable.

⁶ Typically, the instructor has not required students to calculate the anticipated percentage of defective units or the cost.

⁷ See your textbook for examples of precedence diagrams and work station diagrams.

⁸ See your textbook for examples of line balancing diagrams.

⁹ See UPS.com or Fedex.com for shipping costs and information.

Drawing 12344, from http://www.dltk-kids.com/world/japan/morigamistar.htm

DLTK’s Crafts for Kids
Origami Star

These stars are great projects for a number of themes — Japan, Christmas, Fourth of July, etc. They are quite easy (for origami) and are suitable for age 7 and up.

Materials:

Square piece of paper

TERMINOLOGY — MOUNTAIN FOLD:

fold the paper under — see how it looks like a mountain?

TERMINOLOGY — VALLEY FOLD:

fold the paper to the front

Instructions:

to make a square piece of paper, valley fold diagonally and cut off the excess
valley fold the paper in half diagonally (so you have a triangle) and then unfold the paper
valley fold the paper in half diagonally the other way (so you have a triangle) and then unfold the paper
valley fold the paper in half (so you have a rectangle) and then unfold the paper
valley fold the paper in half the other way (so you have a rectangle) and then unfold the paper Wow! that’s a lot of creases.
OK… now let’s make the star. Refold the paper in half diagonally (valley fold) to make a triangle but this time leave it folded
Valley fold the left side of the triangle so the edge falls on the closest crease Mountain fold the right side of the triangle so the edge falls on the closest crease
THE TOUGH STEP – OPTION 1 Grab the tip of the FRONT of the triangle and mountain fold it towards the right side (let the creases you’ve made guide the fold) Grab the tip of the BACK of the triangle and valley fold it towards the left side (let the creases you’ve made guide the fold) Notice how A and B switch places
THE TOUGH STEP – OPTION 2 If you struggle with the above step, instead try grabbing A and B and switching their spots… A should go over the top and B should go underneath to arrive at their final positions
Valley fold the left side down (there’s a crease there, so it should be easy)
Valley fold the piece you just folded, back up again — but not on the original crease. Instead make a new crease and create a side of the star — it’s sort of up to you where you want the star point to be created.
Now we do the right side. Valley fold the right side down (there’s a crease there, so it should be easy)
Valley fold the piece you just folded, back up again — but not on the original crease. Instead make a new crease and create the last side of the star.
If you made nice firm creases throughout the entire project, the star should hold itself together. Next, apply 5 glue dots under the areas indicated with arrows in the picture to the right. Lastly, draw a smilely face on the star.

Appendix 1

Please use the following guidelines for as appropriate in this assignment for written work

Written assignments should be acceptable for presentation to a CEO.

Written assignments should be submitted on 8 ½ x 11-inch white paper with 1.00” margins on all sides.
Double space the body of the document (not applicable for Excel printouts)
Provide a cover sheet. Staple neatly – DO NOT PUT IN A BINDER OF ANY KIND!
Write from an objective view. Grammar, style, syntax and spelling are considered in grading.
Use subheadings, as appropriate, in the paper to correspond with specific sections of the RFP.
Use an acceptable method to cite references and for your list of references. See the following for several citation styles http://library.cmsu.edu/reference/style.htm. Choose one & use consistently.

Appendix 2- Worksheet for Quality Measurement & Control Chart project

Determining “X”: If you have three people in your team, you will make 3 control charts, 4 people on the team = 4 charts, 5 people on the team =5 charts, 6 people on the team= 6 charts

Your team should have roughly an equal amount of P-Charts and sets of Xbar & R charts
Because of this requirement, as you determine what you will measure you need to ensure that you will be able to use some measurements for Xbar & Rcharts and other measurements for Pcharts.
- Remember a set of Xbar & Rcharts only counts as ONE chart!

Quality Criteria – these should be explained in enough detail that anyone who read s your criteria and then measured your star would measure the same thing and get the same measurement.

List your first quality criteria and whether you will us an Xbar and R or Pchart for this data:
List your second quality criteria and whether you will us an Xbar and R or Pchart for this data:
List your third quality criteria and whether you will us an Xbar and R or Pchart for this data:
List your fourth quality criteria (if you have 4 or more team members) and whether you will us an Xbar and R or Pchart for this data
List your fifth quality criteria (if you have 5 or more team members) and whether you will us an Xbar and R or Pchart for this data
List your sixth quality criteria (if you have 6 team members) and whether you will us an Xbar and R or Pchart for this data

2) Write a number on each of your stars (1-20)

3) On a separate piece of paper for each criteria (above) do the following (this may be hand written)

List each measurement taken along with the unit of measure (e.g., cm, angle, etc.) and the star number. Make sure the measurements are listed in order starting with star 1 & ending with star 20.
1. i. For example: Star 1- 2.05 cm, star 2-2.12 cm, star 3- 2.5 cm, etc….

4) You will now make a control chart (either a P-chart or a set of Xbar & Rchart). You will have 10 samples with a sample size of 2 as follows

i. Sample 1 (stars 1 & 2), Sample 2 (stars 3 & 4), Sample 3 (stars 5&6), Sample 4 (stars 7 & 8), Sample 5 (stars 9 & 10), Sample 6 (stars 11 & 12), Sample 7 (stars 13 & 14), Sample 8 (stars 15 & 16), Sample 9 (stars 17 & 18), Sample 10 (stars 19 & 20)
Make your control chart
1. Ensure that you have listed the following on the chart
  1. i. UCL & the numerical value of UCL
  2. ii. CL & the numerical value of CL
  3. iii. LCL & the numerical value of LCL
  4. iv. Also note one of my major pet peeves. I do not care which scale you use for your control chart. I DO care that the scale is mathematically logical.
    1. An example of an illogical (bad) scale would be .01, .02, .05, .07
    2. Control charts with illogical scales will automatically receive zero pts
    3. It is NOT necessary to find 2σ and 1σ
    4. Ensure that you have plotted all Ps or Xbars or Rs as appropriate
      1. Either list the value of the P, Xbar or R beside the plot OR have a separate chart that lists the values of each P, Xbar or R
      2. ii. Comment on whether or not the chart appears to be in control & why.

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